Job role – Front of House – Administrator

Location – W1T 3NE – london

Salary – £35,000

Platinum Recruitment is working in partnership with a fast-growing specialist shipping business based in London and they are looking for a Front of House/ Administrator.

Why choose our Client?

A front of house receptionist plays a crucial role in any organization as they are the first point of contact for visitors and clients. In addition to traditional receptionist duties, a front of house receptionist with office administration and process management responsibilities is responsible for various tasks that contribute to the smooth running of the office. Here are some key responsibilities:

Greeting and welcoming visitors: The front of house receptionist creates a positive first impression by greeting and welcoming visitors to the office. They ensure that visitors feel comfortable and provide any necessary assistance.

Managing appointments and scheduling: The receptionist manages the appointment calendar, schedules meetings, and coordinates conference room bookings. They ensure that appointments are scheduled efficiently and avoid conflicts.

Answering phone calls and directing inquiries: The receptionist handles incoming phone calls, screens and directs inquiries to the appropriate person or department. They may also take messages and provide basic information to callers.

Maintaining office supplies and equipment: The receptionist ensures that office supplies are well-stocked and orders new supplies when necessary. They also coordinate maintenance and repairs for office equipment, such as printers and copiers

Managing visitor access and security: The front of house receptionist is responsible for managing visitor access to the office. They may issue visitor badges, maintain visitor logs, and ensure compliance with security protocols.

Handling mail and deliveries: The receptionist receives, sorts, and distributes incoming mail and packages. They also coordinate outgoing mail and courier services as needed.

Managing office documentation and records: The front of house receptionist may assist with document management, including filing, scanning, and organizing office records. They may also maintain databases and update contact lists

Assisting with office administration tasks: The receptionist provides administrative support to various departments, such as preparing documents, organizing meetings, and managing travel arrangements. They may also assist with data entry and basic bookkeeping tasks.

Coordinating office events and functions: The receptionist may be involved in planning and organizing office events, such as staff meetings, training sessions, and social gatherings. They ensure that necessary arrangements are made, such as booking venues and catering services

Ensuring a clean and organized reception area: The front of house receptionist maintains a clean and organized reception area, ensuring that it reflects the professionalism and values of the organization.

In summary, a front of house receptionist with office administration and process management responsibilities is a multitasking role that requires excellent organizational skills, attention to detail, and strong communication abilities. They play a vital role in creating a positive and efficient office environment.

Job Number │928064/ INDCOMM

Job Role │ Front of House/ Administrator

Location │ W1T 3NE – London

Platinum Recruitment is acting as an Employment Agency in relation to this vacancy.